UNIMAS Official Wiki » Dashboard » HOW-TO, Tutorial & User Manual » eAttendance - User Manual for eAttendance Clerk
Last modified by Rosita Ak Jubang on 2018/02/05 17:24
From version 1.1
edited by Rosita Ak Jubang
on 2018/01/04 12:04
To version 2.1
edited by Rosita Ak Jubang
on 2018/01/04 12:06
Change comment: There is no comment for this version

Metadata changes

Title
eAttendance - User Manual for eAttendance Clerk
Parent
HOW-TO, Tutorial & User Manual.WebHome

Content changes

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2 +[[image:A5izB5rd4fmcAAAAAElFTkSuQmCC||height="101" width="100"]]
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10 +**Panduan Pengguna**
11 +
12 +**[User Manual]**
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14 +
15 +
16 +|**SISTEM**|**:**|HCM
17 +|**MODUL/APLIKASI**|**:**|eAttendance (Untuk Rujukan Kerani eAttendance)
18 +|**TARIKH**|**:**|11 Disember 2017
19 +|**DISEDIAKAN OLEH**|**:**|(((
20 +Rosita Jubang
21 +
22 +Unit Pengurusan Pentadbiran,
23 +
24 +Bahagian Pengurusan Strategik dan Inovasi, CITDS
25 +)))
26 +|**DISEMAK OLEH**|**:**|(((
27 +Mahani Huja Husin
28 +
29 +Unit Pengurusan Pentadbiran,
30 +
31 +Bahagian Pengurusan Strategik dan Inovasi, CITDS
32 +)))
33 +|**NO. DOKUMEN**|**:**|PPKTM-BPSI-05-APP-028
34 +|**VERSI**|**:**|1.0// //
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44 +
45 +
46 +**kandungan**
47 +
48 +[[1. PENDAHULUAN 3>>url:]]
49 +
50 +[[2. OBJEKTIF 3>>url:]]
51 +
52 +[[3. PENGGUNA SASARAN 4>>url:]]
53 +
54 +[[4. KEPERLUAN ASAS 4>>url:]]
55 +
56 +[[5. LANGKAH-LANGKAH PENGGUNAAN 5>>url:]]
57 +
58 +
59 +1. (((
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name="_Toc282157123"}}{{/id}}{{id name="_Toc282013331"}}{{/id}}{{id name="_Toc282012344"}}{{/id}}{{id name="_Toc282011268"}}{{/id}}{{id name="_Toc282011243"}}{{/id}}{{id name="_Toc282008119"}}{{/id}}{{id name="_Toc282008069"}}{{/id}}{{id name="_Toc282000231"}}{{/id}}{{id name="_Toc281922656"}}{{/id}}{{id name="_Toc281907173"}}{{/id}}{{id name="_Toc281906117"}}{{/id}}{{id name="_Toc281905311"}}{{/id}}{{id name="_Toc281905286"}}{{/id}}{{id name="_Toc281904312"}}{{/id}}{{id name="_Toc281904287"}}{{/id}}{{id name="_Toc281894625"}}{{/id}}{{id name="_Toc281894463"}}{{/id}}{{id name="_Toc281836161"}}{{/id}}{{id name="_Toc281836136"}}{{/id}}{{id name="_Toc281836109"}}{{/id}}{{id name="_Toc281836083"}}{{/id}}{{id name="_Toc281772580"}}{{/id}}{{id name="_Toc281772299"}}{{/id}}{{id name="_Toc281771299"}}{{/id}}{{id name="_Toc281770786"}}{{/id}}{{id name="_Toc281693606"}}{{/id}}{{id name="_Toc281490536"}}{{/id}}{{id name="_Toc281487536"}}{{/id}}{{id name="_Toc281487511"}}{{/id}}{{id name="_Toc281487381"}}{{/id}}{{id name="_Toc281483440"}}{{/id}}{{id name="_Toc280712054"}}{{/id}}{{id name="_Toc280711458"}}{{/id}}{{id name="_Toc280710200"}}{{/id}}{{id name="_Toc280707252"}}{{/id}}{{id name="_Toc280695628"}}{{/id}}{{id name="_Toc280695604"}}{{/id}}{{id name="_Toc280692824"}}{{/id}}{{id name="_Toc280600716"}}{{/id}}{{id name="_Toc280337399"}}{{/id}}{{id name="_Toc280337375"}}{{/id}}{{id name="_Toc280306306"}}{{/id}}{{id name="_Toc280306277"}}{{/id}}{{id name="_Toc280298092"}}{{/id}}{{id name="_Toc280298048"}}{{/id}}{{id name="_Toc280297781"}}{{/id}}{{id name="_Toc280297747"}}{{/id}}{{id name="_Toc280297701"}}{{/id}}{{id name="_Toc280296600"}}{{/id}}{{id name="_Toc280283811"}}{{/id}}{{id name="_Toc280275577"}}{{/id}} PENDAHULUAN =
61 +)))
62 +
63 += =
64 +
65 +Smartcard Attendance System (SAS) yang telah dibangun menggunakan teknologi IBM Domino dan telah digunapakai semenjak 2013 telah menjadi tidak stabil semenjak tahun lepas berkemungkinan kesan dari pertambahan bilangan rekod yang semakin banyak, perubahan platform emel dari IBM Domino ke Office 365, pangkalan data yang tidak berstruktur dan sebab-sebab lain. Oleh kerana terlalu banyak masa yang perlu dihabiskan untuk tugasan penyelenggaraan sistem, persetujuan telah diambil untuk membangunkan semula sistem tersebut dengan nama baru eAttendance dan akan menggunakan teknologi terkini dan pangkalan data berstruktur. Proses pembangunan sistem ini adalah merupakan diluar dari perancangan asal Unit Aplikasi Pentadbiran bagi tahun 2017.
66 +
67 +1. (((
68 += {{id name="_Toc332630782"}}{{/id}}OBJEKTIF =
69 +)))
70 +
71 +
72 +Sistem ini dibangunkan bagi memenuhi objektif seperti berikut :
73 +
74 +• Membangun semula Smartcard Attendance System (SAS)
75 +
76 +• Menukarkan penggunaan pangkalan data tidak berstruktur kepada pangkalan data
77 +berstruktur
78 +
79 +• Menukarkan penggunaan IBM Domino kepada sumber terbuka
80 +
81 +• Menyelesaikan semua masalah berkaitan Smartcard Attendance System (SAS)
82 +
83 +• Membangunkan sebuah sistem yang merangkumi rekod kehadiran, pergerakan staf
84 +dan permohonan keluar pejabat untuk urusan rasmi atau peribadi
85 +
86 +• menyediakan integrasi terus dengan sistem cuti setelah pembangunan semula sisten
87 +cuti selesai
88 +
89 +• menyediakan laporan yang lebih tepat
90 +
91 +• menyediakan sistem yang lebih mesra pengguna
92 +
93 +
94 +
95 +
96 +**~ **
97 +
98 +1. (((
99 += {{id name="_Toc332630783"}}{{/id}}PENGGUNA SASARAN =
100 +)))
101 +
102 +• Staf UNIMAS
103 +
104 +• Ketua PTj
105 +
106 +• Bahagian Pentadbiran Am
107 +
108 +• Bahagian Pengurusan Sumber Manusia
109 +
110 +1. (((
111 += {{id name="_Toc332630784"}}{{/id}}KEPERLUAN ASAS =
112 +)))
113 +
114 +Setiap pengguna yang ingin mengakses kepada eAttendance perlu memastikan keperluan berikut dipenuhi:
115 +
116 +{{id name="_GoBack"}}{{/id}} Komputer pengguna hendaklah ada capaian kepada internet dan dipasang dengan pelayan web Google Chrome.
117 +
118 +
119 += {{id name="_Toc332630785"}}{{/id}} 5. LANGKAH-LANGKAH PENGGUNAAN =
120 +
121 += 5.1 Capaian kepada sistem =
122 +
123 +Login ke Sistem EHCM : [[https:~~/~~/ehcm.unimas.my>>url:https://ehcm.unimas.my/]] menggunakan ID single sign-on
124 +
125 +Klik pada menu eAttendance pada sebelah kiri dan seterusnya sub-menu PTJ
126 +
127 += 5.2 INTERNAL MOVEMENT =
128 +
129 += =
130 +
131 +|**Fungsi**|**Keterangan**
132 +|{{id name="OLE_LINK2"}}{{/id}}{{id name="OLE_LINK1"}}{{/id}} **//Select Date//**|{{id name="OLE_LINK3"}}{{/id}}Memilih tarikh pergerakan staf untuk dipaparkan
133 +|**//Name//**|Nama staf yang mengisi pergerakan
134 +|**//Time Out//**|Masa pergerakan keluaar
135 +|**//Time In//**|Masa masuk semula ke pejabat
136 +|**//Place//**|Tempat dituju
137 +|**//Reason//**|Tujuan pergerakan
138 +|**//Remarks//**|Catatan pergerakan
139 +|**//Status//**|//**Out**// bermakna belum masuk ke pejabat dan //In// bermakna sudah masuk semula ke pejabat
140 +|(% colspan="2" %)//Jadual 1: Pergerakan Dalaman (Internal Movement)//
141 +
142 += =
143 +
144 +**~ **
145 +
146 +**~ **
147 +
148 +**~ **
149 +
150 += 5.3 OFFICIAL MOVEMENT =
151 +
152 += =
153 +
154 +|**Fungsi**|**Keterangan**
155 +|**//Select Date//**|Memilih tarikh pergerakan staf untuk dipaparkan
156 +|**//Emplid//**|No Staf yang mengisi pergerakan
157 +|**//Start date//**|Tarikh mula pergerakan
158 +|**//End date//**|Tarikh tamat pergerakan
159 +|**//Duration//**|Tempoh berapa hari pergerakan
160 +|**//Place//**|Tempat pergerakan
161 +|**//Remarks//**|Tujuan / catatan pergerakan
162 +|(% colspan="2" %)//Jadual 2: Pergerakan Rasmi (Official Movement)//
163 +
164 += 5.4 LATE CHECK-IN / EARLY CHECK-OUT / TEMPORARY OUT OF OFFICE =
165 +
166 += =
167 +
168 +|**Fungsi**|**Keterangan**
169 +|**//Select Date//**|Memilih tarikh pergerakan staf untuk dipaparkan
170 +|**//Emplid//**|No Staf yang mengisi pergerakan
171 +|**//Name//**|Nama Staf yang mengisi pergerakan
172 +|**//Date//**|Tarikh pergerakan
173 +|**//Reason//**|Jenis pergerakan, samada peribadi atau rasmi
174 +|**//Option//**|Kategori pergerakan, samada masuk lambat, keluar awal atau keluar sementara
175 +|**//Time Out//**|Masa pergerakan
176 +|**//Place//**|Tempat pergerakan
177 +|**//Remarks//**|Tujuan/sebab pergerakan
178 +|**//Status//**|Status samada diluluskan, ditolak atau masih menunggu kelulusan
179 +|(% colspan="2" %)//Jadual 3: Pergerakan keluar pejabat/lambat masuk/awal keluar//
180 +
181 += 5.5 TIME ATTENDANCE RECORD =
182 +
183 += =
184 +
185 += =
186 +
187 += =
188 +
189 +|**Fungsi**|**Keterangan**
190 +|**//Select Year/Month/Day//**|Pilih tarikh rekod kedatangan untuk dipaparkan
191 +|**//Name//**|Nama staf
192 +|**//Staff No.//**|No Staf
193 +|**//Date//**|Tarikh rekod kedatangan
194 +|**//Time In//**|Masa //clock-in//
195 +|**//Time Out//**|Masa //clock-out//
196 +|**//Action//**|Klik //Edit// untuk mengemaskini rekod
197 +|**Fungsi**|Keterangan
198 +
199 +//**Jadual 4: Time Attendance Record**//
200 +
201 +
202 +
203 +
204 +
205 +5.5.1 EDIT ATTENDANCE
206 +
207 +[[image:H9VOaJbr7dpigAAAABJRU5ErkJggg==]]
208 +
209 +|**Fungsi**|**Keterangan**
210 +|**//Select Year/Month/Day//**|Pilih tarikh rekod kedatangan untuk dipaparkan
211 +|**//Name//**|Nama staf bagi rekod yang dipaparkan
212 +|**//Staff No.//**|No Staf bagi rekod yang dipaparkan
213 +|**//Date//**|Tarikh rekod kedatangan
214 +|**//Time In, Time Out//**|Masa //clock-in //dan masa// clock-out//
215 +|**//Remarks//**|Catatan/keterangan (jika ada)
216 +|**//Shift//**|Keterangan bagi shift
217 +|**//Day Type//**|Hari shift samada jatuh pada hari bekerja atau hujung minggu
218 +|**//Time In, Time out//**|Masa //clock-in //dan masa// clock-out// pada shift berkenaan
219 +|**//OT//**|
220 +|**//Time In, Time Out//**|Masa //clock-in //dan masa// clock-out//
221 +|(% colspan="2" %)//Jadual 5: Edit Attendance//
222 +
223 += 5.6 SHIFT TYPE DEFINITION =
224 +
225 += =
226 +
227 += =
228 +
229 += =
230 +
231 +|**Fungsi**|**Keterangan**
232 +|**Butang New Record**|Untuk menambah rekod shift yang baharu
233 +|**//Code//**|Kod bagi shift yang dipaparkan
234 +|**//Effective Date//**|Tarikh shift bermula
235 +|**//Description//**|Keterangan shift
236 +|**//Status//**|Status shift samada aktif atau tidak
237 +|**//Schedule Info//**|Memaparkan maklumat bagi jadual shift
238 +|**//Action: Edit//**|Untuk mengemaskini maklumat shift
239 +|**//Action: //+//Schedule//**|Untuk menambah jadual shift
240 +|(% colspan="2" %)//Jadual 6: Shift Type Definition//
241 +
242 += =
243 +
244 +
245 +
246 +
247 +
248 +
249 +
250 +
251 +
252 +
253 +
254 +
255 +
256 +
257 +
258 +
259 +
260 +**5.6.1 ADD NEW SHIFT**
261 +
262 +**~ **Klik butang [[image:gsN0utVlnerunPlQCFgr7tfaUf5SEdwQSaXy4BgwXtt4R1H8rJS4Pvo6ByQAAAABJRU5ErkJggg==||height="15" width="57"]] dan paparan seperti di bawah akan dipaparkan.
263 +
264 +[[image:7uoYELELDm5j5tGnTJvd79FrIIjzjqAQSCSFELBIJIfJIWki3oceu5HnSPIdEQogIDBwynsAYQCUmeDHwyDnoUvC4k8HJSgw2OjwJ4clIQ5BICBGBJxcMCvJYsRIigUD4C08IBAOOlQQBYnCzIUgkhIjgwcun0tT3MWljI5EQQsQikRBCxCKREELEIpEQQsQikRBCxCKREELEIpEQQsQikRBCxCKREELEIpEQQsQikRBCxCKREELEIpEQQsQikRBCxCKREELE8v RZgBKj6wqWAAAAABJRU5ErkJggg==]]
265 +
266 +|**Fungsi**|**Keterangan**
267 +|**//Code//**|Kod bagi shift yang dipaparkan
268 +|**//Description//**|Keterangan shift
269 +|**//Effective Date//**|Tarikh shift bermula
270 +|**//Start Time//**|Masa shift bermula
271 +|**//End Time//**|Masa shift tamat
272 +|**//Status//**|Status shift samada aktif atau tidak
273 +|(% colspan="2" %)(((
274 +//Jadual 7: Shift Type Definition//
275 +
276 +//.//
277 +)))
278 +
279 +**~ **
280 +
281 +
282 +
283 +
284 +**5.6.2 VIEW SCHEDULE INFO**
285 +
286 +[[image:ArDgDzsnMU8AAAAASUVORK5CYII=||height="228" width="409"]]
287 +
288 +|**Fungsi**|**Keterangan**
289 +|**//Start Date//**|Tarikh jadual bermula
290 +|**//End Date//**|Tarikh jadual tamat
291 +|**//Icon Dustbin//**|Klik untuk membuang kumpulan shift (jika perlu)
292 +|(% colspan="2" %)//Jadual 8: Schedule Info//
293 +
294 +
295 +
296 +
297 +
298 +
299 +
300 +
301 +
302 +
303 +
304 +
305 +
306 +
307 +
308 +
309 +
310 +
311 +
312 +
313 +
314 +
315 +
316 +
317 +
318 +**5.6.3 EDIT SHIFT**
319 +
320 +[[image:3ORMAAAAAElFTkSuQmCC]]
321 +
322 +|**Fungsi**|**Keterangan**
323 +|**//Start Time//**|Masa shift bermula
324 +|**//End Time//**|Masa shift tamat
325 +|**//Status//**|Status shift samada aktif atau tidak
326 +|(% colspan="2" %)(((
327 +//Jadual 9: Edit Shift//
328 +
329 +//.//
330 +)))
331 +
332 +
333 +
334 +
335 +
336 +
337 +**~ **
338 +
339 +
340 +**5.6.4 ADD NEW SCHEDULE**
341 +
342 +**~ **Klik butang [[image:BS8uXi61fwHac6I8kdJaOgAAAABJRU5ErkJggg==||height="20" width="79"]] dan paparan seperti di bawah akan dipaparkan.
343 +
344 +[[image:gM0IYQVAhhBEEFUIYQVAhhBEEFUIYQVAhhBEEFUIYQVAhhBEEFUIYQVAhhBEEFUIYQVAhhBEEFUIYQVAhhBEEFf4fpxZn00N25rEAAAAASUVORK5CYII=]]
345 +
346 +**~ **
347 +
348 +|(((
349 +|**Fungsi**|**Keterangan**
350 +|**//Start Date//**|Tarikh jadual bermula
351 +|**//End Date//**|Tarikh jadual tamat
352 +|**//Group Name//**|Kumpulan yang akan menyertai jadual tersebut
353 +|(% colspan="2" %)//Jadual 9: Add Schedule//
354 +)))
355 +
356 +
357 +**~ **
358 +
359 +
360 +**~ **
361 +
362 +
363 += =
364 +
365 += 5.7 group members =
366 +
367 += =
368 +
369 += =
370 +
371 +|**Fungsi**|**Keterangan**
372 +|**//Group Setup//**|Untuk menambah kumpulan baharu
373 +|**//Butang Edit//**|Untuk mengemaskini maklumat kumpulan
374 +|**//Butang //+//Member//**|Untuk menambah ahli kumpulan
375 +|(% colspan="2" %)//Jadual 10: Group Members//
376 +
377 += =
378 +
379 += =
380 +
381 += =
382 +
383 += =
384 +
385 += =
386 +
387 += =
388 +
389 +**5.7.1 ADD NEW GROUP**
390 +
391 +**~ **Klik butang [[image:8f9yODsaDqXoZX0tyBLMlWLJDlE2Z1gLylKJWwIoDtOmqj652OH14vaoTwbdppofNdovCJbRd7EUsocAAAAASUVORK5CYII=||height="20" width="36"]] dan paparan seperti di bawah akan dipaparkan.
392 +
393 +
394 +
395 +**~ **
396 +
397 +
398 +|**Fungsi**|**Keterangan**
399 +|**//Group Name//**|Nama bagi kumpulan
400 +|**//Description//**|Keterangan tentang kumpulan
401 +|**//Effective Date//**|Tarikh kumpulan tersebut mula diaktifkan
402 +|**//Status//**|Status kumpulan samada aktif atau tidak
403 +|(% colspan="2" %)//Jadual 11: Add New Group//
404 +
405 +**~ **
406 +
407 +
408 +
409 +
410 +
411 +
412 +
413 +
414 +
415 +
416 +**5.7.2 EDIT GROUP**
417 +
418 +**~ **Klik butang [[image:O1YJYemUOGlEBjaC2iRhr4NQLyBdkCJdgKEVzSlSWXlSWdhtpzkYcjUzXcCoU7CBQeQUAK7eCDAJxeJ6AAAAAElFTkSuQmCC||height="25" width="46"]] dan paparan seperti di bawah akan dipaparkan.
419 +
420 +[[image:B24Z8077dTN0AAAAAElFTkSuQmCC||height="475" width="448"]]
421 +
422 +
423 +|** Fungsi**|**Keterangan**
424 +|**//STATUS//**|Status boleh ditukar kepada //Active// atau //Inactive//
425 +|**//MEMBER//**|Ahli kumpulan boleh dibuang dengan menekan butang **X** pada sebelah kanan
426 +|(% colspan="2" %)//Jadual 11: Edit Group//
427 +
428 +
429 +
430 +
431 +**~ **
432 +
433 +
434 +**5.7.3 ADD MEMBER**
435 +
436 +**~ **Klik butang [[image:fv2QVlRUgYBR2H8LzJFLewwBqApGHvl5UFcFINMya7kpNBx73L7n6 B8ov kritTKMJDiQ7YsF 6Lm662fADXFvayEXLgElJQrimAccK x6HHHgPdxs3FlupBrg R8yQKEFPsy4NzRIJTRILhPB217fB2FhOPvpPmLCc0zYK CcihIZWVJ4XgIbTDlClKp2A6QEa2IE62AE0Q2WoMMFJb3sMJjPpw6IPh70MAOGV1YgrnznIAAAAASUVORK5CYII=||height="20" width="77"]] dan paparan seperti di bawah akan dipaparkan.
437 +
438 +**~ **
439 +
440 +**~ **
441 +
442 +**~ **
443 +
444 +**~ **
445 +
446 +|**Fungsi**|**Keterangan**
447 +|**//Add Member//**|Pilih ahli kumpulan daripada senarai
448 +|**Butang// Save//**|Tekan butang S//**ave**// untuk menyimpan maklumat
449 +|(% colspan="2" %)//Jadual 12: Add New Member//
450 +
451 +**~ **
452 +
453 += 5.8 staff attendance setting =
454 +
455 += =
456 +
457 += =
458 +
459 += =
460 +
461 +|**Fungsi**|**Keterangan**
462 +|**//Emplid//**|Adalah no. staf bagi lokasi yang dipaparkan
463 +|**//Name//**|Nama staf yang berkenaan
464 +|**Butang// Edit//**|Klik untuk mengemaskini maklumat staf
465 +|(% colspan="2" %)//Jadual 13: Staff Attendance Setting//
466 +
467 +
468 +
469 +
470 +
471 +
472 +
473 +
474 +
475 +
476 +
477 +
478 +
479 +
480 +
481 +
482 +
483 +
484 +
485 +
486 +**5.8.1 UPDATE RECORD**
487 +
488 +**~ **Klik butang [[image:O1YJYemUOGlEBjaC2iRhr4NQLyBdkCJdgKEVzSlSWXlSWdhtpzkYcjUzXcCoU7CBQeQUAK7eCDAJxeJ6AAAAAElFTkSuQmCC||height="25" width="46"]] dan paparan seperti di bawah akan dipaparkan.
489 +
490 +**~ **
491 +
492 +|**Fungsi**|**Keterangan**
493 +|**//New Additional Reader//**|Untuk menambah lokasi di mana staf dibenarkan untuk //clock-in/out //selain daripada di PTj beliau sendiri
494 +|**//New PPP//**|Untuk menukar //Approver// berkaitan dengan kedatangan dan pergerakan staf sekiranya staf berpindah PTj
495 +
496 +//**Jadual 14: Update Staff Attendance Setting**//
497 +
498 +
499 +
500 +
501 +
502 +
503 +
504 +
505 +
506 +**5.9 REPORT**
507 +
508 +
509 +[[image:B4cW5U8cyFURAAAAAElFTkSuQmCC]]
510 +
511 +|**Fungsi**|**Keterangan**
512 +|**//Attendance Report by Staff No. & Date//**|Laporan mengikut no.staf dan tarikh
513 +|**//Time Attendance Report by Location & Date//**|Laporan mengikut PTj dan tarikh
514 +|**//Time Attendance Report By Location And Date Range//**|Laporan mengikut PTj dan jangka masa tarikh yang dipilih
515 +|**//Monthly Attendance Statistic//**|Laporan Bulanan
516 +
517 +//**Jadual 15: Report**//
518 +
519 += =
520 +
521 += =
522 +

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